Posting your meet entry letter is good. But it is even better if you include your meet setup file. To create a meet setup file, first set up your meet in Hy-Tek Meet Manager. Then export the set up to a .zip file (see instructions below). The advantage of doing this is that coaches can download your meet setup file, import it into Team Manager, and easily enter their swimmers in the right events for your meet. You will avoid all those annoying entry errors caused when coaches have to manually enter all your event numbers and event descriptions so they can enter your meet.
INSTRUCTIONS FOR CREATING SETUP
FILES
In the Windows versions of Meet
Manager choose File / Export / Events for TM. Be sure that your entry
letter events is near you for easier input into Meet Manager.
Please ensure that your meet is titled/named appropriately in MM so that all files/backups generated are in the preferred format for SWIMS uploading AND our own filing system within Indiana Swimming & USA Swimming/SWIMS.
Please use the following format: YEAR of the meet, then IN, then your club CODE, then anything else to designate your meet. You will need to do this in 2 places in Meet Manager.
1. Under MEET SETUP, name of the meet to follow the format above. IE: 2010 IN DON Spring Invite
2. Under FILE - SAVE AS, please ensure that your meet file is saved in the same format as above (2010 IN DON Spring Invite.mdb).